News and Events
News and Announcements
December 19, 2013
ERRP to Disable Plan Sponsor Access to ERRP Secure Website
As part of the Centers for Medicare & Medicaid Services' (CMS) plan to end the Early Retiree Reinsurance Program (ERRP) in 2014, the Centers for Medicare & Medicaid Services (CMS) will disable Plan Sponsor access to the ERRP Secure Website (SWS) on January 10, 2014. Accordingly, Authorized Representatives, Account Managers, and Designees supporting Plan Sponsors, should assume that they will be unable to access the SWS after January 10, 2014. We encourage Plan Sponsors to take a final opportunity to review information available in the SWS to determine what, if any, information or data they may wish to print and/or save before the SWS is taken offline.
After December 31, 2013, Plan Sponsors will no longer be required to update contact information, unless they are the subject of an active audit. Any Plan Sponsor that is the subject of an active audit as of December 31, 2013, still will be required to keep both CMS and its ERRP audit contractor informed of the most current contact information for the Plan Sponsor's Authorized Representative, Account Manager, and any other critical points of contact, until such time as the audit is completed. In such cases, the Plan Sponsor must communicate changes to contact information by phone call or email to the ERRP Contact Center and ERRP audit contractor.
Finally, it is important to note that program recordkeeping requirements do not end on January 1, 2014, the program's sunset date. Plan Sponsors are required, as stated in the ERRP regulations at 45 CFR 149.350, to maintain and furnish to the HHS Secretary upon request, certain records enumerated in those regulations. As an example, ERRP Plan Sponsor audits are ongoing and audited Plan Sponsors will be required to supply documentation to demonstrate compliance with the rules of program participation. ERRP records must be maintained for 6 years after the expiration of the plan year in which the costs were incurred, or longer if otherwise required by law.
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